MINUTES OF THE POLICY COMMITTEE MEETING OF THE BOARD OF LIBRARY TRUSTEES OF THE PALATINE PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, HELD AT THE PALATINE PUBLIC LIBRARY, 700 N. NORTH COURT, PALATINE, IN SAID DISTRICT AT 10:00 A.M. ON JULY 18, 2006

CALL TO ORDER

The meeting came to order at 9:05 a.m.

ROLL CALL

HHUpon roll call, Trustees Barnes and Heggem and Director Armstrong were present.

APPROVAL OF MINUTES

The minutes of the June 13, 2006 meeting were reviewed and approved.

POLICY DISCUSSION

Policy 2-7; Suspension access to library services and facilities – The Committee revised Policy 2-7 and three accompanying forms based on input from legal counsel. Director Armstrong will make the revisions and e-mail copies of the policy to the Board.

Reciprocal Borrowing Restrictions – Director Armstrong reported that Staff believed that it would be reasonable to restrict the check out of new materials by reciprocal borrowers since there was the most demand for these items. Staff will develop suggestions for specific restrictions to be presented at the next meeting of the committee.

OPEN ITEMS

The Committee will continue to work towards the development of sections 2.7 of the Policy Manual. The Committee will continue to develop forms for notice of suspension of access to library services and appropriate appeal forms.

The Committee will continue to review Reciprocal Borrowing Policies particularly as they pertain to the Freeman Road Branch.

The Committee will consider policy issues relating to community wide emergency situations. Library staff will develop electronic and written information relating to community wide emergencies.

The Committee will review the Internet Policy with particular attention to

access to walk up computer stations.

The Committee will review polices relating to weapons and hazardous materials.

The Committee will review privacy policies as they relate to the Rand Road Branch facility. Director Armstrong will seek information regarding the collection and retention of data at the Palatine Opportunity Center.

Policies to be reviewed, revised and developed as soon as possible – It was determined that the following policies needed to be reviewed and revised as soon as possible:

Policies regarding reciprocal borrowing

Policies regarding weapons and hazardous materials

Policies regarding Internet access

Policies to be reviewed and compared with practice – It was determined that the following policies would be reviewed and compared with current practice because of potential compliance issues:

Privacy policies related to Rand Road Branch facility

Disability policies relating to web page

Items to be put on hold – It was determined that the following items would not be considered in the immediate future but, rather, would be considered as relevant policies within an overall review.

Comparison of existing policies with Trustee Facts File policies

Policies relating to seasonal employees

NEXT MEETING DATE

The dates for the next meetings were set for August 8, 2006 at 9:00 a.m. and August 23, 2006 at 10:00 a.m.

ADJOURNMENT

The meeting adjourned at 11:00 a.m.

_________________________________ ______________________________