MINUTES OF THE POLICY COMMITTEE MEETING OF THE BOARD OF LIBRARY TRUSTEES OF THE PALATINE PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, HELD AT THE PALATINE PUBLIC LIBRARY, 700 N. NORTH COURT, PALATINE, IN SAID DISTRICT AT 9:00 A.M. ON SEPTEMBER 19, 2006

CALL TO ORDER

The meeting came to order at 9:05 a.m.

ROLL CALL

HHUpon roll call, Trustees Barnes and Heggem, Director Armstrong and staff members Marcy Rodriguez and Stephanie Maldonado were present.

APPROVAL OF MINUTES

The minutes of the September 12, 2006 meeting were reviewed and approved.

POLICY DISCUSSION

Reciprocal Borrowing Restrictions – The Committee reviewed new staff proposals for limits on the number of items to be allowed for check out to reciprocal borrowers. The proposed restrictions were modified. Director Armstrong will revise Appendix 13 and e-mail copies to the Committee members. Staff will develop a rationale for the proposal and that will also be e-mailed to the Committee members.

OPEN ITEMS

The Committee will consider policy issues relating to community wide emergency situations. Library staff will develop electronic and written information relating to community wide emergencies.

The Committee will review the Internet Policy with particular attention to

access to walk up computer stations.

The Committee will review polices relating to weapons and hazardous materials.

The Committee will review privacy policies as they relate to the Rand Road Branch facility. Director Armstrong will seek information regarding the collection and retention of data at the Palatine Opportunity Center.

Policies to be reviewed, revised and developed as soon as possible – It was determined that the following policies needed to be reviewed and revised as soon as possible:

Policies regarding reciprocal borrowing

Policies regarding weapons and hazardous materials

Policies regarding Internet access

Policies to be reviewed and compared with practice – It was determined that the following policies would be reviewed and compared with current practice because of potential compliance issues:

Privacy policies related to Rand Road Branch facility

Disability policies relating to web page

Items to be put on hold – It was determined that the following items would not be considered in the immediate future but, rather, would be considered as relevant policies within an overall review.

Comparison of existing policies with Trustee Facts File policies

Policies relating to seasonal employees

NEXT MEETING DATE

The date for the next meeting was set for September 26, 2006 at 9:00 a.m.

ADJOURNMENT

The meeting adjourned at 11:10 a.m.

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