MINUTES OF THE POLICY COMMITTEE MEETING OF THE BOARD OF LIBRARY TRUSTEES OF THE PALATINE PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, HELD AT THE PALATINE PUBLIC LIBRARY, 700 N. NORTH COURT, PALATINE, IN SAID DISTRICT AT 9:00 A.M. ON SEPTEMBER 6, 2006
CALL TO ORDER
The
meeting came to order at 9:05 a.m.
ROLL CALL
Upon
roll call, Trustees Barnes and Heggem and Director Armstrong were present.
APPROVAL OF
MINUTES
The minutes of the August 23, 2006 meeting
were reviewed and approved.
POLICY DISCUSSION
Reciprocal
Borrowing Restrictions – The Committee reviewed proposed guidelines for
limits on the number of items to be allowed for check out to reciprocal
borrowers. The Committee agreed on the
proposed limits. Director Armstrong will
revise Appendix 13 to incorporate these limits and e-mail copies to the
committee members. The goal will be to
include the revised Appendix 13 in the Board packet for approval at the
September Board meeting.
OPEN ITEMS
The Committee will consider policy issues
relating to community wide emergency situations. Library staff will develop electronic and
written information relating to community wide emergencies.
The Committee will review the Internet
Policy with particular attention to
access to walk up computer stations.
The Committee will review polices relating
to weapons and hazardous materials.
The Committee will review privacy policies
as they relate to the Rand Road Branch facility. Director Armstrong will seek information
regarding the collection and retention of data at the Palatine Opportunity
Center.
Policies
to be reviewed, revised and developed as soon as possible – It was determined
that the following policies needed to be reviewed and revised as soon as
possible:
Policies
regarding reciprocal borrowing
Policies
regarding weapons and hazardous materials
Policies regarding Internet access
Policies
to be reviewed and compared with practice – It was determined that the following
policies would be reviewed and compared with current practice because of
potential compliance issues:
Privacy
policies related to Rand Road Branch facility
Disability
policies relating to web page
Items
to be put on hold – It was determined that the following items would
not be considered in the immediate future but, rather, would be considered as
relevant policies within an overall review.
Comparison
of existing policies with Trustee Facts File policies
Policies
relating to seasonal employees
NEXT MEETING DATE
The date for the next meeting was
set for September 12, 2006 at 9:00 a.m.
ADJOURNMENT
The
meeting adjourned at 10:50 a.m.
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