MINUTES OF THE REGULAR MEETING OF THE BOARD OF LIBRARY TRUSTEES OF THE PALATINE PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS HELD AT THE PALATINE PUBLIC LIBRARY, 700 N. NORTH COURT, PALATINE IN SAID DISTRICT AT 7:00 P.M. ON DECEMBER 13, 2006

 

 

CALL TO ORDER

 

In the absence of President Salter, Vice President Kabarec served as Acting President.  She called the meeting to order at 7:00 p.m.  Secretary Schersten was present.

 

 

ROLL CALL

 

HHUpon roll call, Trustees Barnes, Heggem, Illian, Kabarec, Schersten, and Zuckert were present.  Also in attendance were Director Dan Armstrong; Marcy Rodriguez, Outreach and Popular Services Assistant Director; Popular Materials Department and Freeman Road Branch Manager Gayla Swansen; Business Manager Joyce Griffin; and Staff Member Sue Breese.

 

 

FREEMAN ROAD BRANCH  25TH ANNIVERSARY PRESENTATION

 

Gayla Swansen presented a pictorial history of activities at the Freeman Road Branch during the past twenty-five years.

 

Board members thank Stephanie Maldonado for her creativity in preparing this history.

 

 

APPROVAL OF MINUTES

 

Trustee Illian moved, seconded by Trustee Barnes, to approve as amended the minutes of the regular meeting of November 8, 2006.  The results of the roll call vote were:

 

AYE:               Barnes, Heggem, Illian, Kabarec, Schersten, and Zuckert

 

NAY:              None

 

ABSTAIN:    None

 

ABSENT:      Salter

                       

MOTION CARRIED.

TREASURER’S REPORT

 

Operating Fund Treasurer’s Report and Warrant

 

Treasurer Illian moved, seconded by Trustee Kabarec, that the Operating Fund Treasurer’s Report for the month ending November 30, 2006, be received and filed for audit and that Operating Fund Warrant #6 for the month of December 2006 in the amount of $464,962.15 be approved and authorized for disbursement.  The results of the roll call vote were:

 

AYE:               Barnes, Heggem, Illian, Kabarec, Schersten, and Zuckert

 

NAY:              None

 

ABSTAIN:    None

 

ABSENT:      Salter

 

                        MOTION CARRIED.

 

 

PRESIDENT’S REPORT

 

Correspondence

 

None.

 

Report on Information Technology

 

Trustee Zuckert, using material prepared by NSLS, reported on information technology in area libraries, contrasting especially which libraries service computers in-house and those which use outside service providers.

 

Appointment of Committee to Review Closed Session Minutes

 

Trustees Illian and Heggem will review the closed session minutes.  During the regular January meeting, they will present a recommendation on whether any or all of them can be opened to the public. 

 

Appointment of Committee to Inventory the Contents of the Lock Box

 

Trustees Schersten and Zuckert will inventory the contents of the District’s lock box. 

 

 

DIRECTOR’S REPORT

 

Palatine Opportunity Center / Annual Report 2005 – 2006

 

Director Armstrong presented the Palatine Opportunity Center’s 2005 – 2006 Annual Report.

 

Date for Spring Planning Meeting

 

The Spring Planning Meeting will be held on either March 10 or March 17, 2007.  Director Armstrong will ask President Salter which day he prefers before a final decision is made.

 

Reciprocal Borrowing Restrictions

 

Director Armstrong reported on the implementation of the new reciprocal borrowing restrictions and shared initial feedback from library patrons.

 

Privacy Audit Report

 

Director Armstrong presented the December 17, 2006, Privacy Audit Report.  The District is in compliance with the Board’s policies. 

 

The Trustees discussed several items in the report.  The staff will consider privacy of meeting room applications.

 

The District’s software will be adjusted to indicate whether a patron has turned eighteen years age.

 

A report on privacy will be prepared for distribution to the public.

 

Report on Review of Independent  Contractors Compliance with Labor Laws

 

Director Armstrong presented a report on the review of independent contractors’ compliance with applicable labor laws.

 

HHCalendar

 

January 10, 2007                   Board Meeting

February 14, 2007                 Board Meeting

March 14, 2007                      Board Meeting

March 10 or 17, 2007            Board Planning Meeting

 

 

 

 

 

POLICY COMMITTEE

 

Information on Safe Internet Use

 

Information is available for our patrons regarding safe internet use.

 

Revision of Internet Policy

 

Trustee Zuckert moved, seconded by Trustee Illian, to adopt as presented Policy #10 – Internet – Committee Revisions, effective December 18, 2006.  The results of the roll call vote were:

 

AYE:               Barnes, Heggem, Illian, Kabarec, Schersten, and Zuckert

 

NAY:              None

 

ABSTAIN:    None

 

ABSENT:      Salter

 

                        MOTION CARRIED.

 

 

NSLS REPRESENTATIVE

 

Trustee Heggem discussed NSLS events. 

 

The Trustees received copies of the District’s NSLS Member Report Card. 

 

 

FRIENDS REPRESENTATIVE

 

The Friends’ Holiday Sale in November raised approximately $3,000.

 

 

FOUNDATION REPRESENTATIVE

 

The Library Foundation will sponsor a fund raising bus trip that is based on the One Book One District program.

 

 

 

 

 

 

 

UNFINISHED BUSINESS

 

Suggested Report on the Library District’s Volunteer Program

 

During the next regular meeting, Director Armstrong will present a report on the District’s volunteer program.

 

 

NEW BUSINESS

 

None.

 

 

ADJOURNMENT

 

Acting President Kabarec adjourned the meeting at 9:07 p.m.

 

 

 

 

 

____________________                                                        ____________________

President                                                                               Secretary