MINUTES OF THE REGULAR MEETING OF THE BOARD OF LIBRARY TRUSTEES OF THE PALATINE PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS HELD AT THE PALATINE PUBLIC LIBRARY, 700 N. NORTH COURT, PALATINE IN SAID DISTRICT AT 7:00 P.M. ON FEBRUARY 13, 2008

 

 

CALL TO ORDER

 

President Barnes called the meeting to order at 7:00 p.m.  Secretary Thomas was present.

 

 

ROLL CALL

 

HHUpon roll call, Trustees Barnes, Heggem, Illian, Jensen, Salter, and Thomas were physically present.  Trustee Schersten arrived at 7:04 p.m.  Also in attendance were Library Director Susan Strunk; Judy Palmer, Assistant Director for Public Services; Business Manager Joyce Griffin; and Staff Members Gayla Swansen, and Sue Breese.

 

 

APPROVAL OF MINUTES

 

Trustee Illian moved, seconded by Trustee Jensen, to approve as amended the minutes of the regular meeting of January 9, 2008.  The results of the roll call vote were:

 

AYE:               Barnes, Heggem, Illian, Jensen, and Thomas

 

NAY:              None

 

ABSTAIN:    Salter

 

ABSENT:      Schersten

 

            MOTION CARRIED.

 

 

 

 

 

 

TREASURER’S REPORT

 

Operating Fund Treasurer’s Report and Warrant

 

Treasurer Jensen moved, seconded by Trustee Salter, that the Operating Fund Treasurer’s Report for the month ending January 31, 2008, be received and filed for audit and that Operating Fund Warrant #8 for the month of February 2008 in the amount of $397,995.50 be approved and authorized for disbursement.  The results of the roll call vote were:

 

AYE:               Barnes, Heggem, Illian, Jensen, Salter, Schersten, and Thomas

 

NAY:              None

 

ABSTAIN:    None

 

ABSENT:      None

 

            MOTION CARRIED.

 

In the future, the Trustees would like to meet with Steve Larson, Financial Advisor from Ehlers & Associates to discuss library investments.

 

 

PRESIDENT’S REPORT

 

Correspondence

 

None.

 

Calendar

 

The regular March meeting will begin at 6:00 p.m.  This will allow for a presentation regarding the job description analysis performed by Management Association of Illinois and a proposal for a space needs assessment.

 

 

 

 

DIRECTOR’S REPORT

 

NSLS Awards Banquet

 

The NSLS 2008 Membership Awards Banquet will be held on March 14, 2008.

 

Policy Notebook Updates

 

The Trustees received updates for their policy notebooks.

 

Trustee Email Access

 

The Trustees received information on how to securely access the District’s emails from their personal computer.

 

Reciprocal Borrowing Report

 

Director Strunk provided an update regarding reciprocal borrowing.

 

Link-in Consortium

 

Director Strunk provided an update and a recommendation regarding the Link-in Consortium. At the present time, the cost to the District would be prohibitive.

 

Information Regarding LSTA Grants

 

Director Strunk discussed LSTA Grants. 

 

Policy on Unattended Children

 

Trustee Salter moved, seconded by Trustee Thomas, to approve as presented Policy 2-9:  Unattended Children, effective April 1, 2008.  The results of the roll call vote were:

 

AYE:               Barnes, Heggem, Illian, Jensen, Salter, Schersten, and Thomas

 

NAY:              None

 

ABSTAIN:    None

 

ABSENT:      None

 

            MOTION CARRIED.

 

Resolution No. 1-08

 

The Trustees TABLED consideration of Resolution No. 1-08 to later in the meeting.

 

Collection Management Policy

 

Trustee Jensen moved, seconded by Trustee Thomas, to approve Policy 7:  Collection Management Policy, Appendix 6:  ALA Library Bill of Rights, Appendix 7:  The Freedom to Read Statement, Appendix 8:  Freedom to View Statement, Appendix 9:  ALA’s Statement on Labels and Rating Systems, and Appendix 11:  Patron Comment Form, as amended, effective immediately.  The results of the roll call vote were:

 

AYE:               Barnes, Heggem, Illian, Jensen, Salter, Schersten, and Thomas

 

NAY:              None

 

ABSTAIN:    None

 

ABSENT:      None

 

            MOTION CARRIED.

 

Resolution No. 1-08

 

Trustee Illian moved, seconded by Trustee Jensen, to approve Resolution No. 1-08, regarding the selection of library materials and the use of library materials and facilities.  The results of the roll call vote were:

 

AYE:               Barnes, Heggem, Illian, Jensen, Salter, Schersten, and Thomas

 

NAY:              None

 

ABSTAIN:    None

 

ABSENT:      None

 

            MOTION CARRIED.

 

Policy on Public Use of Meeting Rooms and Appendix 10

 

Trustee Jensen moved, seconded by Trustee Salter, to approve Policy 8-8:  Public Use of Meeting Rooms, as amended, to be effective March 1, 2008, and Appendix 10 – Schedule of Fines and Fees, as amended, to be effective March 1, 2008.  The results of the roll call vote were:

 

AYE:               Barnes, Heggem, Illian, Jensen, Salter, Schersten, and Thomas

 

NAY:              None

 

ABSTAIN:    None

 

ABSENT:      None

 

            MOTION CARRIED.

 

Rand Road Lease

 

Trustee Heggem moved, seconded by Trustee Jensen, that Director Strunk be authorized to execute, subject to attorney approval, a lease agreement with Northwest Community Healthcare for our current space at 1585 Rand Road, Palatine, Illinois, extending the lease term for 36 months through February 28, 2011, with a monthly rental payment of $510 for that entire term, representing a zero percent increase in the current rent, and with an option to renew for an additional 36 months thereafter.  The results of the roll call vote were:

 

AYE:               Barnes, Heggem, Illian, Jensen, Salter, Schersten, and Thomas

 

NAY:              None

 

ABSTAIN:    None

 

ABSENT:      None

 

            MOTION CARRIED.

 

Document from Legal Counsel

 

Director Strunk referred the Trustees to a document from Klein, Thorpe & Jenkins, Ltd. - a calendar of required Board actions.

 

­Calendar

 

February 2008

February 15, 16, 17   Friends of the Library Book Sale

February 18               NSLS Legislative Breakfast, 8:30-10:30 a.m.

                                    (Registration deadline was February 4th)

February 25               Deadline for the early bird rate for the March 14th NSLS Awards banquet

 

March 2008

March 12                    Regular Meeting of the Library Board of Trustees, 6:00 p.m., at the Main Library

March 14                    NSLS Awards banquet (Register by February 25th for the early bird rate)

March 25-28               Public Library Association Annual Conference, Minneapolis

 

April 2008

April 5                          Long Range Planning Meeting, 9:00 a.m., at the Main Library

April 9                        Regular Meeting of the Library Board of Trustees, 7:00 p.m., at the Main Library

April 10                      Illinois Library Day – Trip to Springfield for the purpose of library advocacy.  Register on the NSLS web site to travel by bus to Springfield.  The bus leaves NSLS at 6 a.m.

 

 

AFFILIATE AND SYSTEM REPORTS

 

Friends of the Palatine Library

 

The Friends of the Palatine Library will hold a used book sale on February 15, 16, and 17, 2008.

 

Palatine Public Library District Foundation

 

The Library Foundation Board will meet during March. 

 

The Foundation made a small profit from the Antiques Appraisal fundraiser that was held during January.    

 

North Suburban Library System

 

Trustee Heggem discussed several NSLS events. 

 

 

NEW BUSINESS

 

None.

 

 

OLD BUSINESS

 

            Lock Box Items

 

During the regular March meeting, the Trustees will consider the lock box items.

 

Spring Long Range Planning Meeting

 

The Long Range Planning Meeting will be held on April 5, 2008, at 9:00 a.m.

 

 

ADJOURNMENT

 

President Barnes adjourned the meeting at 9:45 p.m.

 

 

 

 

____________________                                            ___________________

President                                                                   Secretary