MINUTES OF THE REGULAR MEETING OF THE BOARD OF LIBRARY TRUSTEES OF THE PALATINE PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS HELD AT THE PALATINE PUBLIC LIBRARY, 700 N. NORTH COURT, PALATINE IN SAID DISTRICT AT 6:00 P.M. ON MARCH 12, 2008

CALL TO ORDER

President Barnes called the meeting to order at 6:03 p.m. Secretary Thomas was present.

ROLL CALL

HHUpon roll call, Trustees Barnes, Heggem, Illian, Jensen, Schersten, and Thomas were physically present. Trustee Salter arrived at 6:41 p.m. Also in attendance were Library Director Susan Strunk; Judy Palmer, Assistant Director for Public Services; Business Manager Joyce Griffin; Staff Members Gayla Swansen, Maureen Galvan, and Sue Breese; Marilyn Shidle of the Friends of the Palatine Library; Palatine resident Warren Kostka; Martha Bell of Tilton, Kelly + Bell; and Eric Van Cleven of Management Association of Illinois.

APPROVAL OF MINUTES

Trustee Heggem moved, seconded by Trustee Jensen, to approve as presented the minutes of the regular meeting of February 13, 2008. The results of the roll call vote were:

AYE: Barnes, Heggem, Illian, Jensen, Schersten, and Thomas

NAY: None

ABSTAIN: None

ABSENT: Salter

MOTION CARRIED.

TREASURER’S REPORT

Operating Fund Treasurer’s Report and Warrant

Treasurer Jensen moved, seconded by Trustee Schersten, that the Operating Fund Treasurer’s Report for the month ending February 29, 2008, be received and filed for audit and that Operating Fund Warrant #9 for the month of March 2008 in the amount of $379,863.67 be approved and authorized for disbursement. The results of the roll call vote were:

AYE: Barnes, Heggem, Illian, Jensen, Schersten, and Thomas

NAY: None

ABSTAIN: None

ABSENT: Salter

MOTION CARRIED.

PRESIDENT’S REPORT

Budget Committee

In the near future, President Barnes will announce her appointments to the Budget Committee.

Correspondence

Trustee Heggem passed a complimentary letter from patron Nancy Cairns.

DIRECTOR’S REPORT

Rand Road Lease

Attorney Ken Friker, of Klein, Thorpe, and Jenkins, Ltd., is looking over the new proposed Rand Road Lease.

Facilities Assessment Update

Library Director Strunk will prepare a Facilities Assessment Update.

Long Range Planning Update

The Trustees will receive an update on the Long Range Plan prior to the April 5, 2008, meeting.

Presentation by Martha Bell

Architect Martha Bell gave a presentation regarding the proposals for a space needs assessment, a space use plan, the preliminary specification and cost estimates (development of phasing), and a study to aid in updating the Special Reserve Fund plan.

Motion Regarding the Architect’s Proposal

Trustee Heggem moved, seconded by Trustee Schersten, to accept the proposals from Tilton, Kelly + Bell for the feasibility study and update of the reserve fund study, at a cost not to exceed $45,325.00. The results of the roll call vote were:

AYE: Barnes, Heggem, Illian, Jensen, and Schersten

NAY: Salter and Thomas

ABSTAIN: None

ABSENT: None

MOTION CARRIED.

Calendar

March 2008

March 14 NSLS Awards Banquet

March 25-28 Public Library Association Annual Conference, Minneapolis

April 2008

April 5 Long Range Planning Meeting, 9:00 a.m., at the Main Library

April 9 Regular Meeting of the Library Board of Trustees, 7:00 p.m., at the Main Library

April 10 Illinois Library Day – Trip to Springfield for the purpose of library advocacy. Register on the NSLS web site to travel by bus to Springfield. The bus leaves NSLS at 6:00 a.m.

AFFILIATE AND SYSTEM REPORTS

Friends of the Palatine Library

The Friends of the Palatine Library earned $13,000 during their recent used book sale.

The next sale will be held on June 20, 21, and 22, 2008.

The Friends of the Palatine Library will hold their annual meeting on April 23, 2008.

The Trustees expressed appreciation for recent Library District purchases funded by the Friends.

Palatine Public Library District Foundation

During their March 17, 2008, meeting, the Library District Foundation Board will nominate officers for the coming year.

On June 17, 2008, there will be a fundraising shopping day at Whole Foods. The Library will staff a table at the store that day to provide information and issue library cards to eligible patrons.

North Suburban Library System

Trustee Heggem discussed upcoming events.

President Barnes discussed the recent NSLS Legislative Breakfast.

ADJOURNMENT TO CLOSED SESSION

Trustee Heggem moved, seconded by Trustee Illian, to adjourn the meeting to closed session at 7:41 p.m., for the purpose of deliberations concerning salary schedules for one or more classes of employees. The results of the roll call vote were:

AYE: Barnes, Heggem, Illian, Jensen, Salter, Schersten, and Thomas

NAY: None

ABSTAIN: None

ABSENT: None

MOTION CARRIED.

RECONVENE TO PUBLIC SESSION

President Barnes left at 8:15 p.m.

Vice President Heggem reconvened the regular meeting at 9:09 p.m.

ADJOURNMENT

Vice President Heggem adjourned the meeting at 9:10 p.m.

____________________ ___________________

President Secretary