MINUTES OF THE REGULAR MEETING OF THE BOARD
OF LIBRARY TRUSTEES OF THE PALATINE PUBLIC LIBRARY DISTRICT, COOK COUNTY,
ILLINOIS HELD AT THE PALATINE PUBLIC LIBRARY, 700 N. NORTH COURT, PALATINE IN
SAID DISTRICT AT 7:05 P.M. ON JUNE 13, 2007
CALL TO ORDER
President
Barnes called the meeting to order at 7:05 p.m.
Secretary Thomas was present.
ROLL CALL
Upon roll call,
Trustees Barnes, Heggem, Illian, Jensen, Salter, and Thomas were physically present. Also in attendance were Cheryl Isom, Performing Interim Director; Human Resources
Manager Maureen Galvan; Popular Materials Department and Freeman Road Branch
Manager Gayla Swansen; Sue Pennock and Gwenyth Udd, Representatives of the
Staff Compensation Committee; Staff Member Sue Breese; and Marilyn Shidel,
Liaison to the Friends of the Library.
APPROVAL OF MINUTES
Trustee
Salter moved, seconded by Trustee Jensen, to approve as presented the minutes
of the regular meeting of May 9, 2007, the Special Meeting of May 2, 2007, the
Budget Committee Meeting of May 24, 2007, and the Nominating Committee Meeting
of May 30, 2007. The results of the roll
call vote were:
AYE: Barnes,
Heggem, Illian, Jensen, Salter, and Thomas
NAY: None
ABSTAIN: None
ABSENT: Schersten
MOTION CARRIED.
TREASURER’S REPORT
Operating Fund Treasurer’s
Report and Warrant
Treasurer
Jensen moved, seconded by Trustee Salter, that Operating Fund Treasurer’s
Report for the month ending May 31, 2007, be received and filed for audit and
that Operating Fund Warrant #12 for the month of June 2007 in the amount of $366,678.86
be approved and authorized for disbursement. The results of the roll
call vote were:
AYE: Barnes,
Heggem, Jensen, Salter, and Thomas
NAY: Illian
ABSTAIN: None
ABSENT: Schersten
MOTION CARRIED.
PRESIDENT’S
REPORT
Agenda
No
revisions were made to this evening’s agenda.
Correspondence
The
Trustees were invited to the Pre-Fourth of July Parade Breakfast.
Copies
of a letter from Mr. Ross of
Appointment
of Committee to Review the Closed Session Minutes
Trustees
Salter and Jensen will serve on a committee to review the closed session
minutes. They will present their
recommendation during the July meeting.
Possible
Calendar Changes
During
the July meeting, the Trustees will consider possible changes in the dates of both
the September and October 2007, regular meetings.
DIRECTOR’S REPORT
Discussion of Fourth of
July Parade Participation
Interim
Director Isom will send Trustees Heggem and Jensen information regarding their
planned participation in the District’s entry in
Discussion of Loan Periods
No
objections were voiced regarding the plan to offer a one week loan period for
DVD sets containing four or more discs, effective August 1, 2007.
During
the regular July meeting, the Staff will present a statement for the
consideration of the Trustees regarding revisions to the District’s policies on
loan periods.
Discussion of Library Card
Application Form
No
objections were voiced regarding revisions to the Library Card Application
Form. The provision of a social security
number is now optional. The form now
provides notification of the District’s privacy policy and states that copies
are available at the Information Desk.
Discussion of Fiscal Year
2007-2008 Working Budget
Interim
Director Isom reviewed the proposed fiscal year 2007-2008 Working Budget.
Trustee
Salter apologized to the Budget Committee.
The proposed draft of the Fiscal Year 2007-2008 Working Budget should
have been considered during a joint meeting of both the Compensation and the Budget
Committees.
Distribution of the Revised
During
the regular July meeting, the Trustees will consider the revised long range
plan draft.
Approval of the Prevailing
Wage Ordinance
Trustee
Salter moved, seconded by Trustee Heggem, to approve Ordinance No. 3-07, an
ordinance adopting the prevailing wage rates for laborers, workers, and
mechanics employed by the Palatine Public Library District. The results of the roll call vote were:
AYE: Barnes,
Heggem, Illian, Jensen, Salter, and Thomas
NAY: None
ABSTAIN: None
ABSENT: Schersten
MOTION CARRIED.
Approval
of the Maintenance Fund Ordinance
Trustee
Salter moved, seconded by Trustee Heggem, to approve Ordinance No. 2-07, an
ordinance authorizing the levy of an additional tax for the purchase of sites
and buildings, for the construction and equipment of buildings, for the rental
of buildings required for library purposes, and for the maintenance, repairs,
and alteration of the Library building and equipment. The results of the roll call vote were:
AYE: Barnes,
Heggem, Illian, Jensen, Salter, and Thomas
NAY: None
ABSTAIN: None
ABSENT: Schersten
MOTION CARRIED.
Report
on the Office Park Board Meeting
Maureen
Galvan reported on the recent meeting of the Office Park Board.
Calendar
June 30, 2007 Fourth
of July Parade
July 1, 2007 Fiscal
year begins
July 11, 2007 Regular
Board Meeting
August 8, 2007 Regular
Board Meeting
COMPENSATION
COMMITTEE
Adoption
of the 2007-2008 Salary Schedule
Trustee Heggem
moved, seconded by Trustee Salter, to adopt as presented the June 11, 2007,
draft of the 2007-2008 Salary Schedule, effective July 1, 2007. The results of the roll call vote were:
AYE: Barnes,
Heggem, Illian, Jensen, Salter, and Thomas
NAY: None
ABSTAIN: None
ABSENT: Schersten
MOTION CARRIED.
BUDGET COMMITTEE
Adoption of the Fiscal Year
2007-2008 Working Budget
Trustee
Salter moved, seconded by Trustee Jensen, to adopt the Fiscal Year 2007-2008
Working Budget, as proposed tonight. The
results of the roll call vote were:
AYE: Barnes,
Heggem, Jensen, Salter, and Thomas
NAY: Illian
ABSTAIN: None
ABSENT: Schersten
MOTION CARRIED.
Appreciation
was expressed for the efforts of Interim Director Isom and Sue Pennock.
SEARCH
COMMITTEE
Appreciation was expressed for the efforts
of the Search Committee and Maureen Galvan.
Trustee Heggem is involved in the planning of a reception for our new
Director Susan Strunk.
The new Director and the Interim Director
will work out the details of the overlap period of the Interim Director’s
employment.
NSLS REPRESENTATIVE
Trustee
Heggem discussed NSLS and library related events.
UNFINISHED BUSINESS
Update on the
Interim
Director Isom provided an update on the renovation of the Freeman Road Branch.
Appreciation
was expressed for the support of the Friends of the Library and the Library
Foundation. Appreciation was also
expressed for the efforts of Gayla Swansen, Marcy Rodriguez, the entire Staff
of the Freeman Road Branch, and the many volunteers who helped to make this
project a success.
NEW BUSINESS
Presentation by Trustee
Heggem
Trustee
Heggem discussed her attendance at the Printer’s Row Book Fair and presented
the Library District with a copy of A Walk Through My Garden, a poetry
anthology in which Heggem’s poem “Gardener in the Snow” appears.
EXECUTIVE SESSION
President
Barnes declared that it will not be necessary to hold an Executive Session.
ADJOURNMENT
President
Barnes adjourned the meeting at
____________________ ____________________
President Secretary