MINUTES OF THE REGULAR MEETING OF THE BOARD OF LIBRARY TRUSTEES OF THE PALATINE PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS HELD AT THE PALATINE PUBLIC LIBRARY, 700 N. NORTH COURT, PALATINE IN SAID DISTRICT AT 7:12 P.M. ON FEBRUARY 14, 2007

CALL TO ORDER

President Salter called the meeting to order at 7:12 p.m. Secretary Schersten was present.

ROLL CALL

HHUpon roll call, Trustees Barnes, Beals, Heggem, Illian, Salter, and Schersten were physically present. Also in attendance were Director Dan Armstrong; Marcy Rodriguez, Outreach and Popular Services Assistant Director; Human Resources Manager Maureen Galvan; Business Manager Joyce Griffin; and Staff Member Sue Breese.

APPROVAL OF MINUTES

Trustee Illian moved, seconded by Trustee Salter, to approve as presented the minutes of the regular meeting of January 10, 2007. The results of the roll call vote were:

AYE: Barnes, Beals, Heggem, Illian, Salter, and Schersten

NAY: None

ABSTAIN: None

ABSENT: Zuckert

MOTION CARRIED.

TREASURER’S REPORT

Operating Fund Treasurer’s Report and Warrant

Treasurer Illian moved, seconded by Trustee Schersten, that the Operating Fund Treasurer’s Report for the month ending January 31, 2007, be received and filed for audit and that Operating Fund Warrant #8 for the month of February 2007 in the amount of $388,659.07 be approved and authorized for disbursement. The results of the roll call vote were:

AYE: Barnes, Beals, Heggem, Illian, Salter, and Schersten

NAY: None

ABSTAIN: None

ABSENT: Zuckert

MOTION CARRIED.

PRESIDENT’S REPORT

Correspondence

President Salter will retain Director Armstrong’s letter of resignation.

Appointment of Deputy Election Clerk

Trustee Barnes moved, seconded by Trustee Heggem, that Joyce Griffin be named as the Deputy Election Clerk. The results of the roll call vote were:

AYE: Barnes, Beals, Heggem, Illian, Salter, and Schersten

NAY: None

ABSTAIN: None

ABSENT: Zuckert

MOTION CARRIED.

Comments Regarding the Election

Cook County will conduct the canvas of the election and will mail written certification after May 8, 2007. During the regular meeting of May 9, 2007, the Trustees will set the date of a special meeting, during which the new Trustees will be installed. They must be seated by May 21, 2007.

DIRECTOR’S REPORT

Reciprocal Borrowing Restrictions

Director Armstrong reported on the impact of the reciprocal borrowing restrictions.

A letter was received from Sarah Long, stating that a library can not charge reciprocal borrowers for services for which they do not charge their card holders. Our District does not do this.

In response to a question from Trustee Illian, Director Armstrong stated that the decision to order extra copies of popular DVDs will be sustainable. Accommodations have been made for this expense in the draft of the proposed 2007 – 2008 Budget.

Every item that is transported in the reciprocal borrowing van must have a bar code.

Designation of Imprest Fund Signatory

Trustee Beals moved, seconded by Trustee Illian, to accept Director Armstrong’s resignation and to designate Judy Palmer as the Imprest Fund Signatory. The results of the roll call vote were:

AYE: Barnes, Beals, Heggem, Illian, Salter, and Schersten

NAY: None

ABSTAIN: None

ABSENT: Zuckert

MOTION CARRIED.

Appointment of Representative to the Office Park Board

The Trustees will consider the appointment of a representative to the Office Park Board at the next regular meeting.

Appointment of a Representative to the Palatine

Opportunity Center Board

Trustee Beals moved, seconded by Trustee Heggem, to appoint Marcy Rodriguez as the District’s representative to the Palatine Opportunity Center’s Board. The results of the roll call vote were:

AYE: Barnes, Beals, Heggem, Illian, Salter, and Schersten

NAY: None

ABSTAIN: None

ABSENT: Zuckert

MOTION CARRIED.

Possible Provision of a New Community Service Facility

Director Armstrong discussed the possible provision of a new community service facility in Northeast Palatine.

HHCalendar

March 14, 2007 Board Meeting

April 11, 2007 Board Meeting

POLICY COMMITTEE

8-7 Animals and 8-11 Weapons, Hazardous

Materials and Dangerous Behavior

Trustee Heggem moved, seconded by Trustee Illian, to adopt Policies 8-7 Animals and 8-11 Weapons, Hazardous Materials and Dangerous Behavior. Both policies will be effective immediately.

The results of the roll call vote were:

AYE: Barnes, Beals, Heggem, Illian, Salter, and Schersten

NAY: None

ABSTAIN: None

ABSENT: Zuckert

MOTION CARRIED.

Marcy Rodriguez will ask a representative of the Palatine Police Department about the handling of weapons left in plain sight in vehicles on library premises.

NSLS REPRESENTATIVE

Trustee Heggem discussed NSLS events.

FRIENDS REPRESENTATIVE

The Friends of the Library will hold a regular book sale on February 16, 17, and 18, 2007.

The Board thanked the Friends for their generous donation towards the refurbishment of the Freeman Road Branch.

FOUNDATION REPRESENTATIVE

The Library Foundation will hold a Board Meeting on March 19, 2007, at 8:00 a.m.

The Library Foundation’s Staff Representative, Maureen Galvan, will coordinate the next meeting of the Library Foundation.

The Board thanked the Library Foundation for their generous donation towards the refurbishment of the Freeman Road Branch.

UNFINISHED BUSINESS

None.

NEW BUSINESS

None.

DIRECTOR SEARCH

Director Armstrong and the Trustees discussed how to proceed with the search for an Interim Director.

ADJOURNMENT TO EXECUTIVE SESSION

Trustee Schersten moved, seconded by Trustee Barnes, to adjourn to executive session at 9:25 p.m., for the purpose of discussing the appointment, employment, and compensation of a particular employee. The results of the roll call vote were:

AYE: Barnes, Beals, Heggem, Illian, Salter, Schersten

NAY: None

ABSTAIN: None

ABSENT: Zuckert

MOTION CARRIED.

RECONVENE TO PUBLIC SESSION

President Salter reconvened the regular meeting at 10:18 p.m.

ADJOURNMENT

President Salter adjourned the meeting at 10:19 p.m.

____________________ ____________________

President Secretary