MINUTES OF THE REGULAR MEETING OF THE BOARD
OF LIBRARY TRUSTEES OF THE PALATINE PUBLIC LIBRARY DISTRICT, COOK COUNTY,
ILLINOIS HELD AT THE PALATINE PUBLIC LIBRARY, 700 N. NORTH COURT, PALATINE IN
SAID DISTRICT AT 7:00 P.M. ON JANUARY 10, 2007
CALL TO ORDER
President
Salter called the meeting to order at 7:00 p.m.
Secretary Schersten was present.
ROLL CALL
Upon roll call,
Trustees Heggem, Illian, Kabarec, Salter, Schersten, and Zuckert were physically
present. Also in attendance were
Director Dan Armstrong; Marcy Rodriguez, Outreach and Popular Services
Assistant Director; Popular Materials Department and Freeman Road Branch
Manager Gayla Swansen; Business Manager Joyce Griffin; Staff Member Sue Breese;
and library patrons Pamela Olander and Bonnetta Wynn.
APPROVAL OF MINUTES
Trustee
Illian moved, seconded by Trustee Kabarec, to approve as presented the minutes
of the regular meeting of December 13, 2006.
The results of the roll call vote were:
AYE: Heggem,
Illian, Kabarec, Salter, Schersten, and Zuckert
NAY: None
ABSTAIN: None
ABSENT: Barnes
MOTION CARRIED.
TREASURER’S REPORT
Operating Fund Treasurer’s
Report and Warrant
Treasurer
Illian moved, seconded by Trustee Salter, that the Operating Fund Treasurer’s
Report for the month ending December 31, 2006, be received and filed for audit
and that Operating Fund Warrant #7 for the month of January 2007 in the amount
of $360,432.55 be approved and authorized for disbursement. The results of the roll call vote were:
AYE: Heggem,
Illian, Kabarec, Salter, Schersten, and Zuckert
NAY: None
ABSTAIN: None
ABSENT: Barnes
MOTION CARRIED.
Mid-Fiscal
Year Financial Statement
Treasurer
Illian moved, seconded by Trustee Kabarec, to accept and file the detailed and
itemized statement of receipts and expenditures of the Palatine Public Library
District for July 1, 2006, through December 31, 2006, in accordance with the
Local Government Financial Statement Act (50 ILCS 305/0.01). The results of the roll call vote were:
AYE: Heggem,
Illian, Kabarec, Salter, Schersten, and Zuckert
NAY: None
ABSTAIN: None
ABSENT: Barnes
MOTION CARRIED.
PRESIDENT’S
REPORT
Correspondence
A
letter was received from Robert Ross, a resident of
Trustee
Schersten relayed Friends of the Library member Fran Green’s greetings to
members of the Board.
Report
of Trustees who Reviewed the Closed Session Minutes
Trustees
Illian and Heggem reviewed the closed session minutes.
Trustee
Illian moved, seconded by Trustee Heggem, that the following sets of executive session
minutes be moved into the public record:
June 9, 2004
July 14, 2004
August 11, 2004
October 30, 2004
December 8, 2004
April 13, 2005
May 11, 2005
July 13, 2005
August 10, 2005
August 24, 2005
September 14, 2005
October 13, 2005
November 5, 2005
November 9, 2005
December 14, 2005
January 11, 2006
January 24, 2006
February 8, 2006
February 28, 2006
March 8, 2006
March 18, 2006
April 12, 2006
April 19, 2006
April 26, 2006
May 10, 2006
June 14, 2006
June 28, 2006
July 12, 2006
July 26, 2006
September 13, 2006
The
results of the roll call vote were:
AYE: Heggem,
Illian, Kabarec, Salter, Schersten, and Zuckert
NAY: None
ABSTAIN: None
ABSENT: Barnes
MOTION CARRIED.
Trustee
Illian moved, seconded by Trustee Zuckert, that the Board Secretary destroy the
verbatim audiotapes of the following executive sessions:
June 9, 2004
July 14, 2004
August 11, 2004
October 30, 2004
December 8, 2004
April 13, 2005
May 11, 2005
These
audiotapes have met the 18-month retention requirement and are no longer of any
use to the library district. The results
of the roll call vote were:
AYE: Heggem,
Illian, Kabarec, Salter, Schersten, and Zuckert
NAY: None
ABSTAIN: None
ABSENT: Barnes
MOTION CARRIED.
Trustee
Illian moved, seconded by Trustee Kabarec, that the Board Secretary retain the
verbatim audiotapes of the following executive sessions, as they have not met
the 18-month retention requirement:
July 13, 2005
August 10, 2005
August 24, 2005
September 14, 2005
October 13, 2005
November 5, 2005
November 9, 2005
December 14, 2005
January 11, 2006
January 24, 2006
February 8, 2006
February 28, 2006
March 8, 2006
March 18, 2006
April 12, 2006
April 19, 2006
April 26, 2006
May 10, 2006
June 14, 2006
June 28, 2006
July 12, 2006
July 26, 2006
September 13, 2006
The
results of the roll call vote were:
AYE: Heggem,
Illian, Kabarec, Salter, Schersten, and Zuckert
NAY: None
ABSTAIN: None
ABSENT: Barnes
MOTION CARRIED.
Audience
Comments
Patron
Bonnetta Wynn expressed her opinions regarding the availability of specific
library materials at the main library building, the hours of operation of the
Rand Road Branch, and the District’s refusal to order certain items. She also recommended that we update our software
collection on careers. She will submit
her ideas in writing for further consideration.
Report
of Trustees Appointed to Inventory the Contents of the Lock Box
Trustees
Schersten and Zuckert distributed their report on the contents of the District’s
lock box.
DIRECTOR’S REPORT
Reciprocal Borrowing
Restrictions
Director
Armstrong reported on the impact of the implementation of the new reciprocal
borrowing restrictions.
Trustee
Heggem moved, seconded by Trustee Kabarec, to accept the Long Range Plan, as
revised on October 21, 2006. The results
of the roll call vote were:
AYE: Heggem,
Illian, Kabarec, Salter, Schersten, and Zuckert
NAY: None
ABSTAIN: None
ABSENT: Barnes
MOTION CARRIED.
During
a future meeting, the Trustees will consider the possibility of changing the
name of the Rand Road Branch to the Palatine Opportunity Center Branch.
Director
Armstrong discussed plans for the refurbishment of the Freeman Road Branch. This facility will be closed for one week
during May 2007 for painting and the installation of new carpet, furniture, and
shelving. Both the Friends of the
Library and the Library Foundation will be asked to commit funds to be used towards
the purchase of the furniture and shelving.
Trustee
Illian moved, seconded by Trustee Schersten, to paint, recarpet, and pay the
moving expenses for the Freeman Road Branch, at a cost of approximately
$11,000.00. The results of the roll call
vote were:
AYE: Heggem,
Illian, Kabarec, Salter, Schersten, and Zuckert
NAY: None
ABSTAIN: None
ABSENT: Barnes
MOTION CARRIED.
Volunteer
Report
Director
Armstrong reported on trends in the District’s volunteer service.
Calendar
January 29 –
Election
February
14, 2007 Board Meeting
March
14, 2007 Board Meeting
April
11, 2007 Board
Meeting
POLICY COMMITTEE
The Policy Committee is working on revision
of the policy concerning the presence of hazardous materials or weapons within
library facilities.
NSLS REPRESENTATIVE
Trustee
Heggem discussed NSLS events.
FRIENDS REPRESENTATIVE
The
Friends of the Library will hold a Board Meeting on
The
Romance Book Sale is scheduled for February 2, 3, and 4, 2007. The next Regular Book Sale is scheduled for
February 16, 17, and 18, 2007.
FOUNDATION REPRESENTATIVE
The
Library Foundation will hold a Board Meeting on January 15, 2007.
The
Board Planning Meeting will be held on
Board
Members took no action regarding Trustee Zuckert’s suggestion that they change
the date of the next regular meeting.
Trustee
Heggem mentioned the passing of a part time staff member, Eileen Kolin.
Past Library Trustee Board President Don Dupont will be honored at the
Palatine Park District’s annual Volunteer of the Year luncheon on Saturday,
February 3, at the Cotillion in
Trustee Kabarec submitted her written resignation, which will go into
effect on
Trustee Heggem
moved, seconded by Trustee Zuckert, to declare a two-year vacancy on the Board
of Library Trustees, timing of said vacancy to coincide with the resignation of
Trustee Kabarec. This vacancy will be
filled at the next Consolidated Election on
AYE: Heggem,
Illian, Kabarec, Salter, Schersten, and Zuckert
NAY: None
ABSTAIN: None
ABSENT: Barnes
MOTION CARRIED.
Information regarding this vacancy will be
appropriately disseminated tomorrow.
ADJOURNMENT
President
Salter adjourned the meeting at
____________________ ____________________
President Secretary