MINUTES OF THE REGULAR MEETING OF THE BOARD OF LIBRARY TRUSTEES OF THE PALATINE PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS HELD AT THE PALATINE PUBLIC LIBRARY, 700 N. NORTH COURT, PALATINE IN SAID DISTRICT AT 7:00 P.M. ON MARCH 14, 2007

 

 

CALL TO ORDER

 

President Salter called the meeting to order at 7:00 p.m.  Secretary Schersten was present.

 

 

ROLL CALL

 

HHUpon roll call, Trustees Barnes, Beals, Heggem, Illian, Salter, Schersten, and Zuckert were physically present.  Also in attendance were Cheryl Isom, Interim Director; Marcy Rodriguez, Outreach and Popular Services Assistant Director; Human Resources Manager Maureen Galvan; Popular Materials Department and Freeman Road Branch Manager Gayla Swansen; Business Manager Joyce Griffin; Staff Member Sue Breese; and candidates for election to the Library Board of Trustees Katherine Thomas and Jill Jensen.

 

 

APPROVAL OF MINUTES

 

Trustee Heggem moved, seconded by Trustee Schersten, to approve as presented the minutes of the special meeting of February 6, 2007, the regular meeting of February 14, 2007, the special meeting of February 21, 2007, the special meeting of February 24, 2007, the special meeting of February 27, 2007, and the Policy Committee meeting of January 30, 2007.  The results of the roll call vote were:

 

AYE:               Barnes, Beals, Heggem, Illian, Salter, Schersten, and Zuckert

 

NAY:              None

 

ABSTAIN:    None

 

ABSENT:      None

 

                        MOTION CARRIED.

 

 

INTRODUCTION OF CHERYL ISOM, INTERIM DIRECTOR

 

President Salter introduced Cheryl  Isom, Interim Director, who was welcomed by the Trustees and everyone present.

 

 

TREASURER’S REPORT

 

Operating Fund Treasurer’s Report and Warrant

 

Treasurer Illian moved, seconded by Trustee Barnes, that the Operating Fund Treasurer’s Report for the month ending February 28, 2007, be received and filed for audit and that Operating Fund Warrant #9 for the month of March 2007 in the amount of $393,957.24 be approved and authorized for disbursement.  The results of the roll call vote were:

 

AYE:               Barnes, Beals, Heggem, Illian, Salter, Schersten, and Zuckert

 

NAY:              None

 

ABSTAIN:    None

 

ABSENT:      None

 

                        MOTION CARRIED.

 

Trustee Illian expressed her concern regarding the recent increases in audio visual purchases. Interim Director Isom will consider this matter with the staff during the next few weeks.

 

 

PRESIDENT’S REPORT

 

Correspondence

 

Interim Director Isom will draft a letter of response to the Barrington Library District patron who wrote a letter to complain about Palatine Public Library District’s reciprocal borrowing policy.

 

Appointment of Budget Committee

 

Trustees Illian and Salter will serve on the Budget Committee.

 

Appointment of Staff Representative to the Office Park Board

 

Interim Director Isom will present a recommendation for  consideration by the Trustees naming an individual to serve as  staff representative to the Office Park Board.  She will also obtain details and seek assistance about traffic problems that will be caused by upcoming road repairs near the main library building.

 

Appointment of Search Committee for New Director

 

President Salter will write a letter to Dan Bradbury of Gossage Sager Associates, the executive search firm employed by the Library, to notify him that Trustees Illian, Schersten, and Salter will serve on the Search Committee for the new Director. 

 

Election

 

The election to fill the available positions on the Board of Library Trustees will be held on April 17, 2007. 

 

 

DIRECTOR’S REPORT

 

Repair of Exit Door

 

It was necessary to repair a broken spring on the exit door in the underground garage.

 

Freeman Road Branch

 

Interim Director Isom discussed plans for refurbishment of the Freeman Road Branch.  Tentative plans call for this facility to be closed from April 28 through May 8, 2007.  Refurbishment of the branch will appear on the agenda of the April meeting.

 

Interim Director Isom will decide how best to dispose of the older shelving at the Freeman Road Branch.  At the present time, the Library District plans to offer this shelving at no charge and “as is” in the NSLS  E-Newsletter. 

 

HHCalendar

 

April 11, 2007                                    Board Meeting

 

 

DIRECTOR SEARCH

 

The Trustees and Interim Director Isom discussed preparations for both the pre-meeting and the meeting with Dan Bradbury on March 22, 2007.

 

 

NSLS REPRESENTATIVE

 

Trustee Heggem informed the Board about various upcoming NSLS events. 

 

 

FRIENDS REPRESENTATIVE

 

No report. 

 

 

FOUNDATION REPRESENTATIVE

 

The Library Foundation will meet in the main Library building on March 19, 2007, at 8:00 a.m.  Maureen Galvan will send a copy of the agenda to Trustee Barnes, the Library Board representative to the Foundation.

 

 

UNFINISHED BUSINESS

 

Director Search

 

Trustee Beals will notify the search firms that were not selected to work with the Library.

 

The signed agreement with Gossage Sager will be retained in the Business Office.

 

 

Contract with Kepner & Associates

 

The contract between Kepner & Associates and the Board of Library Trustees for the services of  Interim Director Isom will be held in the Business Office.

 

 

NEW BUSINESS

 

Trustees’ comments regarding the draft of the Budget for Fiscal Year 2007-2008 should be emailed to Interim Director Isom.

 

 

ADJOURNMENT

 

President Salter adjourned the meeting at 8:28 p.m.

 

 

 

 

____________________                                                        ____________________

President                                                                               Secretary