MINUTES OF THE REGULAR MEETING OF THE BOARD OF LIBRARY TRUSTEES
OF THE PALATINE PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS HELD AT THE
PALATINE PUBLIC LIBRARY, 700 N. NORTH COURT, PALATINE IN SAID DISTRICT AT 7:03
P.M. ON DECEMBER 12, 2007
CALL TO ORDER
President
Barnes called the meeting to order at 7:03 p.m.
and appointed Trustee Illian to serve as Secretary Pro Tempore.
ROLL CALL
Upon
roll call, Trustees Barnes, Heggem, Illian, and Jensen were physically
present. Trustee Salter joined the meeting
electronically at 7:07 p.m. Trustee
Schersten arrived at 7:11 p.m. Also in
attendance were Library Director Susan Strunk; Business Manager Joyce Griffin;
Staff Members Gayla Swansen and Sue Breese; Marilyn Shidle, Friends of the
Library; and Dennis D. Rossow, Trustee of the Ela Area Library District.
REQUEST FROM A TRUSTEE TO ATTEND THE MEETING
ELECTRONICALLY
Trustee
Barnes moved, seconded by Trustee Heggem, to allow Trustee Salter to attend the
meeting electronically. The results of
the roll call vote were:
AYE: Barnes,
Heggem, Illian, and Jensen
NAY: None
ABSTAIN: None
ABSENT: Salter,
Schersten, and Thomas
MOTION CARRIED.
Trustee Salter joined the meeting via telephone.
APPROVAL OF MINUTES
Trustee
Heggem moved, seconded by Trustee Illian, to approve as amended the minutes of
the regular meeting of November 14, 2007.
The results of the roll call vote were:
AYE: Barnes,
Heggem, Illian, Jensen, and Salter
NAY: None
ABSTAIN: None
ABSENT: Schersten
and Thomas
MOTION CARRIED.
TREASURER’S REPORT
Operating Fund Treasurer’s
Report and Warrant
Treasurer
Jensen moved, seconded by Trustee Salter, that the Operating Fund Treasurer’s
Report for the month ending November 30, 2007 be received and filed for audit
and that Operating Fund Warrant #6 for the month of December 2007 in the amount
of $483,734.85 be approved and authorized for disbursement. The results of the roll
call vote were:
AYE: Barnes,
Heggem, Illian, Jensen, Salter, and Schersten
NAY: None
ABSTAIN: None
ABSENT: Thomas
MOTION CARRIED.
Director
Strunk will determine whether the pipes to the cooling tower are under
warranty.
PRESIDENT’S REPORT
Correspondence
None.
Visitor Requests to Address
the Board of Trustees
None.
Introduction of a Visitor
President Barnes
introduced Dennis D. Rossow, who is a Trustee of the Ela Area Library
District. He is observing this meeting
to fulfill a portion of the requirements to obtain Trustee Certification.
Appointment of Trustees to
Review the Closed Session Minutes
Trustees Illian
and Heggem will review the Closed Session minutes.
Appointment of Trustees to
Review the Contents of the Lock Box
Trustees
Schersten and Jensen will review the contents of the lock box. They will obtain the key from Trustee Thomas.
DIRECTOR’S REPORT
Distribution of the Updated
Director Strunk
distributed the Mission Statement, which was reviewed and re-approved on
October 24, 2007.
Distribution of a Revised
Portion of the By Laws
Director Strunk
distributed the approved revision of Section IV – 5 of the By Laws. This
section pertains to electronic attendance during meetings.
LACONI Survey
Director Strunk
discussed the results of the 2007 Library Administrators Conference of Northern
Illinois (LACONI) Library Salary and Fringe Benefits Survey. A copy is available for review in the Main
Library.
Approval of Amendment to
Policy #11, Privacy Policy
Approval of the amendment to
Policy #11, the Privacy Policy, will be on the agenda of the January regular
meeting.
Privacy Audit Report
The Trustees
discussed the Privacy Audit Report. In
its next revision the wording of the heading on the bottom of page three will
be rewritten to improve its clarity.
Trustee Heggem
recommended the inclusion of this report in each Trustee binder.
Calendar
December 24 and 25 Library closed for Christmas Holidays
December 31 Library closes at noon for New Year’s Eve
January 1 Library closed for New Year’s Day
January 9 Regular meeting of the Library Board of Trustees, 7:00 p.m., Main Library
FRIENDS REPORT
The
Friends earned approximately $4,600.00 during their Holiday Book Sale.
The
next book sale is scheduled for February 15, 16, and 17, 2008.
New
to the Board of the Friends of the Library are:
Larry
Knight Brian
Herner
Mark
Hamlen Joe Pekarek
FOUNDATION REPORT
The
Library Foundation will hold an antique appraisal fair as a fund raising event.
NSLS REPRESENTATIVE
Trustee
Heggem discussed NSLS related events.
Trustees Heggem and Jensen reported on their attendance during the Illinois Library Association Conference.
Trustee Heggem presented the Library District with a children’s book on Kwanzaa.
UNFINISHED BUSINESS
By
the time some of our patrons received the newsletter, several of the events
mentioned had already occurred. Trustee
Heggem suggested that the District consider other ways to market these events. For example, posters could be displayed at
the
Trustee
Barnes suggested that during the preparation of next year’s budget the District
could consider the distribution of a monthly newsletter. It could also insert the words “Address
Correction Requested” on all direct mailings to make certain that the mailing
list is up-to-date.
Many
positive comments were made about the Library District during the December 5,
2007 Community Night at
President
Barnes mentioned that Trustee Thomas will be attending a class on Wednesday
evenings during the Spring of 2008.
ADJOURNMENT TO CLOSED SESSION
Trustee
Illian moved, seconded by Trustee Schersten, to adjourn the meeting to closed
session at 7:57 p.m. for the purpose of the appointment, employment,
compensation, discipline, performance or dismissal of a specific employee.
The
results of the roll call vote were:
AYE: Barnes,
Heggem, Illian, Jensen, Salter, and Schersten
NAY: None
ABSTAIN: None
ABSENT: Thomas
MOTION CARRIED.
RECONVENE TO PUBLIC SESSION
President Barnes reconvened the regular
meeting at 9:03 p.m.
Trustee Barnes moved, seconded by
Trustee Jensen, that the PPLD Board of Trustees authorizes Director Strunk to
use a maximum of ten hours of paid time off during the month of December 2007.
These hours are separate from Director Strunk’s accrual/usage of sick,
vacation, or personal hours and will be entered into the payroll system as
sal-reg. These hours must be used by December 31, 2007.
The results of the roll call vote
were:
AYE: Barnes, Illian, Jensen, Salter, and
Schersten
NAY: None
ABSTAIN: Heggem
ABSENT: Thomas
MOTION CARRIED.
ADJOURNMENT
President Barnes adjourned the meeting at
9:08 p.m.
____________________ ____________________
President Secretary