MINUTES OF THE SPECIAL MEETING OF THE BOARD OF LIBRARY TRUSTEES
OF THE PALATINE PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS HELD AT THE
PALATINE PUBLIC LIBRARY, 700 N. NORTH COURT, PALATINE IN SAID DISTRICT AT 6:00
P.M. ON MAY 30, 2007
CALL TO ORDER
President
Salter called the meeting to order at
ROLL CALL
Upon
roll call, Trustees Barnes, Beals, Heggem, Illian, Salter, and Schersten were
physically present. Also in attendance
were Interim Director Cheryl Isom, Staff Members Maureen Galvan and Joyce
Griffin, Trustees-Elect Jill K. Jensen and Katherine Thomas, and Jerry Thomas.
PRESIDENT’S REPORT
No report.
CERTIFICATION OF MEMBERSHIP
OF THE BOARD OF TRUSTEES
President Salter stated:
I hereby certify
that the following constitute the Board of Trustees of the Palatine Public
Library District, with terms commencing
Carol L. Barnes
Nancy J. Heggem
Barbara E. Illian
Jill K. Jensen
Peter Salter
Helen L. Schersten
Katherine Thomas
OATH OF OFFICE
Secretary
Schersten administered the oath of office to Nancy J. Heggem, Jill K. Jensen,
and Katherine Thomas.
ELECTION OF PRO TEMPORE OFFICERS
Trustee
Barnes moved, seconded by Trustee Illian, to elect Peter Salter President Pro
Tempore, Carol L. Barnes Vice President Pro Tempore, Helen L. Schersten
Secretary Pro Tempore, and Barbara Illian Treasurer Pro Tempore. The results of
the roll call vote were:
AYE: Barnes,
Heggem, Illian, Jensen, Salter, Schersten and Thomas
NAY: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED.
ROLL CALL
Upon
roll call, Trustees Barnes, Heggem, Illian, Jensen, Salter, Schersten and Thomas were physically present. Also in attendance were Interim Director
Cheryl Isom, Staff Members Maureen Galvan and Joyce Griffin, former Trustee
Richard Beals, and Jerry Thomas.
ELECTION OF OFFICERS
The Nominating Committee of Peter
Salter and Helen Schersten submitted the following slate of officers:
President Carol L. Barnes
Vice-President Nancy J. Heggem
Secretary Katherine Thomas
Treasurer Jill K. Jensen
There were no additional
nominations.
Trustee
Schersten moved, seconded by Trustee Salter, that the Nominating Committee’s
slate of Officers become the elected slate. The results of the roll call vote
were:
AYE: Barnes,
Heggem, Illian, Jensen, Salter,
Schersten and Thomas
NAY: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED.
The new officers assumed their positions on
the Board.
PRESIDENT’S REPORT
Establishment
of Regular Time and Place of Meeting
Trustee
Schersten moved, seconded by Trustee Jensen, that the Board of Trustees of the
Palatine Public Library District meet
regularly at the main library building, 700 N. North Court,
AYE: Barnes,
Beals, Heggem, Illian, Jensen, Salter, Schersten and Thomas
NAY: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED.
Appointment
of NSLS Representative
President
Barnes appointed Trustee Heggem as the NSLS Representative to serve until
Appointment of Friends of
the Library Representative
This item was tabled
until the next meeting.
Appointment
of Foundation Liaison
This item was tabled
until the next meeting.
Summer
Reading Program Expansion to Non-Residents for a Fee
A
non-resident reciprocal borrower has asked if her children could participate in
the Library’s Summer Reading Program for a fee. Interim Director Isom may
pursue this with the staff at a later date. But for this summer, the Library’s
policy will not change to allow reciprocal borrowers to participate.
INTERIM DIRECTOR’S REPORT
Approval of Bank Resolution
Interim
Director Isom presented a Bank Resolution from the Bank of Palatine authorizing
the new Board of Library Trustees to be signatories on the Library’s accounts
at this bank. Any two Board members’ signatures may appear on transactions.
Trustee Illian moved, seconded by Trustee Schersten, to adopt the Bank
Resolution. The results of the roll call vote were:
AYE: Barnes,
Heggem, Illian, Jensen, Salter, Schersten, and Thomas
NAY: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED.
Authorization to Execute
Interim
Director Isom sought authorization by the Board of Library Trustees for the
Director of the Library to execute account changes with the Illinois Funds.
Trustee Illian moved, seconded by Trustee Schersten, to authorize the Director to
execute the required bank account changes on behalf of the Library. The results
of the roll call vote were:
AYE: Barnes,
Heggem, Illian, Jensen, Salter, Schersten, and Thomas
NAY: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED.
Summer Reading Update
Interim
Director Isom reported that all is in readiness for the June 1 beginning of the
Summer Reading Program.
Trustee
Barnes requested maps for the Director candidates of the Rock ‘N Read Guitar
placement throughout the community.
Issuance of Computer Use
Only Library Card on a Trial Basis
In
response to a patron request, the Policy Committee, along with Marcia Getty,
Carol Haggerty and Diane Comen, met to discuss library card issuance and
computer use for the homeless. The Committee recommends a policy be developed
for issuing cards for the sole purpose of allowing persons to use the library’s
computers. As the Policy Committee works to develop and finalize procedures, the Library will offer these cards
immediately on a trial basis. The card will be limited to computer use at this
Library only. Initially the card will be issued for 3 months and may be renewed
if proper identification is presented.
Salary Schedule
Interim
Director Isom distributed copies of the proposed salary schedule, to be
discussed in closed session at the next regular meeting.
Resignation of Maricela
Rodriguez
Marcy
Rodriguez has resigned to take a position at another library. Her last day will
be
SEARCH COMMITTEE
Trustee
Barnes stated that the five candidates for the open Director position will be
interviewed on Friday, June 1, and Saturday, June 2. Representatives of the
search firm Gossage-Sager will also be here on Friday morning to organize the
answers given by candidates to staff interviewers. These questions were
garnered from a staff meeting of managers and supervisors on
Former
Trustee Beals, who has been serving on the Search Committee for the past
months, will continue on this committee.
UNFINISHED BUSINESS
Trustee
Heggem thanked Trustee Salter for his years as President, and also extended
thanks to Richard Beals who served as appointed Trustee for the last few
months.
NEW BUSINESS
President
Barnes asked the Trustees to hold open the evening of June 6, at
Trustee
Heggem told about her recent visit to the Salt Lake City Library.
Trustee
Barnes encouraged Trustees to look over the brochure of the NSLS Trustee
Training and Certification Program and enroll in those programs they find
interesting.
ADJOURNMENT TO EXECUTIVE SESSION
Trustee Illian moved, seconded by Trustee
Salter, to adjourn to executive session at
AYE: Barnes,
Heggem, Illian, Jensen, Salter, Schersten, and Thomas
NAY: None
ABSTAIN: None
ABSENT: None
MOTION
CARRIED.
RECONVENE TO PUBLIC SESSION
President
Barnes reconvened the special meeting to public session at
CONTINUATION OF MEETING
President
Barnes declared that the meeting would reconvene at
RECONVENING OF MEETING
President Barnes reconvened the
meeting at
ROLL CALL
Upon
Roll Call Trustees Barnes, Heggem, Illian, Salter, and Schersten were
physically present. Also in attendance were New Director’s Search Committee
member Richard Beals, Gossage Sager Associates’ search firm consultants Dan
Bradbury and Joey Rodger, and the five candidates.
PRESIDENT’S REPORT
President
Barnes welcomed all the candidates and reviewed their agendas during the
interview process.
ADJOURNMENT
President Barnes adjourned the meeting at
____________________ ____________________
President Secretary